Members of Ticehurst Parish Council are summoned to a meeting of the Ticehurst Parish Council to be held on Tuesday 6 January 2009
 in Ticehurst Institute at 7.30pm 
 
The first half hour is available for the public to express a view or ask a question on relevant matters on the following agenda.  The public are welcome to stay and observe the rest of the meeting.

0. Declarations of Interest: by Councillors on any matters on the agenda, the nature of that interest and whether the Councillor considers that interest to be prejudicial under the terms of the Code of Conduct – this should then be repeated prior to that agenda item.
1. Apologies for absence:  Apologies and reasons will be recorded in the   attendance register.
2. Minutes of the meeting held on 2nd December 2008:  - to approve and authorise the Chairman to sign as a correct record.
3. Additional Agenda Items:  To consider such other items as the Chairman    decides are urgent and due notice of which has been given to the Clerk by 12 noon on the day.
4. To appoint a internal auditor for 2008/09 accounts:  Cllr. Semple has suggested using the accountant that the Village Club uses from Wadhurst.  Resolution needed.
5. Cilca Portfolio:  The Clerk will have finished compiling the twenty six chapters of the Portfolio by Friday 9th January – request to sanction the extra hours agreed at the December meeting.  Clerk is to meet with SALC to start the compiling of the Quality Status documentation and it is hoped that this will be completed and ready for submission by the end of February 2009.
6. Freedom of Information Act:  Copies of the standardised version had been circulated on 4th December 2008 – Resolution required to adopt or alter this version – statutory requirement for 1.1.09.
7. Appendix of Outstanding matters:

   Topic	Update
   Drains	All those reported as being blocked have been rodded – please report any new or reoccurring blockages to the Clerk.
   Stonegate Post	Cllr. Burley has been in contact with the owner of the hedge who would be happy to allow ESCC to replace the post – the base has rotted and is being held in place by the hedge.
   Light in Church Street	The Clerk has made enquires of EDF energy and they can not attach a light to a British Telecom pole.
   Street Lights	EDF have repaired this light and it is now working Springfields light has been repaired. Light opposite Smokery has been repaired. The mains department has been informed of the lights at Eden Court and by Mark Lilly’s garage and are on the list to be mended. The light in the Car Park at the village Hall is working.
   Ditches	The Clerk wrote to Mr Stevens at RDC on 3.12.08 with regard to these two pieces of land – Mr Stevens has advised the Clerk to contact Rother Homes and Downland Housing Association.
   Playground at Farthing Hill	The Clerk has not received a very favourable response when discussing the idea of residents forming a fund raising group – Decision needed.

8. District Council Report:  A written report is requested by the Council to be circulated with the agenda for Councillors’ consideration and attachment to Council minutes.
9. County Council Report: A written report is requested by the Council to be circulated with the agenda for Councillors’ consideration and attachment to Council minutes.
10.  Church/Council meeting:  Councillors are requested to inform the Clerk or Cllr. Langdown if they will be attending the Vicarage, Ticehurst on 29th January 2009 at the meeting.
11. Core Strategy:  Cllr. Maynard has produced a draft response on behalf of all three wards with regard to the Rother District Core Strategy – the Parish Council response has to be at the Town Hall, at Bexhill by 30th January 2009.   Resolution required to move this item forward.
12. Finance Report:  A bank reconciliation is tabled and cheques listed for sanctioning listed below:  Resolution required.
    Precept – Meeting needed to finalise precept for sanctioning in February.

    Cheque	Amount	To whom	For:
    2395	£25.62	EDF	Column 52 Lower Platts mended
    2396	£2490.90	Croft Glass	Repair of windows
    2397	£17.61	EDF	Column 50 Village Hall mended
    2398	£75.00	T N & V	Parish pages winter edition
    2399	£650.00	Thyme in Garden	Maintenance Flimwell Church Yard
    2400	£1359.20	EDF	New light near school
    2401	£662.50	Nowne	50 hours for Cilca Complilation
    2402	£100.20	Nowne	Alteration in PAYE Coding
    2403	£468.86	Inland Rev	Paye – months nine and ten
    2404	£284.53	Inland Rev	Paye – month eight.

13. Planning Report: 
    Well Being Centre – Rother District Council have invited the applicant for this property to resubmit a planning application as the current one has expired.
    Stonegate Hall – Parish Council recommended approval for this application for extended parking area.
    Orchard View – Parish Council recommended approval for this application  for single storey side extension.
14. Village Signs:  Cllr. Langdown to report on any update.
15. Traffic Calming:  The Clerk received a formal report from ESCC Highways that was then submitted to the editor of Ticehurst News and Views explaining the rationale and Highways rulings with regard to the decision to alter the speed limit at Upper Platts.
16. Traffic Calming – Flimwell: A resident at Flimwell is organising a questionnaire to ascertain the views of local residents about the speed of traffic throughout their ward.  The Clerk and District and County Councillors have responded.
17. Allotments:  Cllr. Maynard has drafted a letter that the Clerk will send to all allotment holders in the middle of January.  The letter will ask those who have not got time to tend their allotment to a satisfactory standard to consider giving it up to someone on the waiting list.
18. Date for the Annual Assembly:  Date required for the diary.
19. Correspondence:  A correspondence list will be tabled at the meeting.
20. Items for the February Agenda:
21. Date of the next meeting: